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Facilities & Corporate Real Estate Management
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WD30106208354 Requisition #

OBJECTIVE:

Ensures the effective execution of all maintenance work control processes. Plans and schedules the day to day activities of technical facility maintenance teams, orders, required parts, and well as requests and coordinates subcontracted service. Follows up as needed to assure customer satisfaction with work order requirements.

RESPONSIBILITIES:   

  • Provides clerical support including typing letters, memos, drafting monthly reports, and presentations.  Sorts, prioritizes, and redirects mail, express packages, and incoming materials.  Creates routine correspondence as directed.
  • Operates standard and specialized office equipment including PC based systems.  Uses MS-Office programs, Word for word processing, Excel for spreadsheet programs, Access for data base maintenance, and PowerPoint for presentation preparation.
  • Answers telephones, forwards and directs calls as necessary.  Uses E-Mail to send and receive messages and attached files.
  • Performs data entry, formatting and compiling recurring reports.  Transmits information to regional and corporate offices.  (e.g. Monthly reports, time sheets, benefit applications, etc.)
  • Establishes and maintains a filling system for correspondence, contracts, and administrative documents.
  • Maintains confidential and sensitive files pertaining to human resource matters, payroll, financial reports, and other related issues.  Maintains records of materials, parts, supplies, and labor hours consumed during operations and maintenance functions
  • Contacts and schedules service contractors ensuring proper response time for subcontracted tasks.  Maintains files of contracts. Matches and verifies invoices to work tickets for accounts payable functions.
  • Contacts vendors and orders materials and supplies requested by department employees. Maintains files for materials ordered.  Matches invoices to orders for accounts payable functions.
  • Assists in scheduling and organizing department activities, including meetings, training, etc.
  • Responds to emergency situations such as fire alarms, power outages, and equipment failures as required.
  • Provide administrative support in the utilization of the IFM CMMS applications.
  • Performs other job-related duties and special projects as requested.
  • Fully plan work orders, including internal operations, material purchases/requisitions, service purchases, labor purchases

 

PREFERRED EXPERIENCE:

  • University degree and 1 year suggested minimum experience, or 2 year degree and 6 years suggested minimum experience, or equivalent combination of education and experience.
  • Experience in a technical environment.
  • Proficiency in Microsoft Word and Excel, Access, CMMS applications and data entry required.
  • Strong verbal, organizational, and interpersonal skills.
  • Ability to work independently and with great attention to detail is essential. 
  • Must be a team player and committed to working in a quality environment.

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