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Government Document Control Specialist

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Risk Management / Health, Safety, & Environment
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1912238 Requisition #
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What you will do
The Document Control Specialist will support the preparation and delivery schedule of submittals to the U.S. Army Corps of Engineers (COE) and other government agencies, ensuring that milestone events are met. Timely submission of these deliverables is critical in meeting monthly invoice and revenue targets across all project regions.

Location: Huntsville, AL
Benefits: Eligible for benefits on first day of employment
Vacation: Eligible for 3 weeks of paid vacation per calendar year

How you will do it
1. Deliverables Review and Processing:
  A. Review technical data packages prepared by Operations and Engineering personnel for CONUS and OCONUS projects. Perform a high-level quality control check of all packages received, and make any necessary corrections.  Format and revise as appropriate to ensure compliance with contract requirements and internal quality standards.  
  B. Utilize RMS to create and track government mandated transmittal forms.  Perform daily imports/exports in RMS to ensure that all technical data submittals are promptly processed, including items tied to billable milestones.  Enter pay activity in RMS for each new task order and ensure that it balances.
  C. Promptly distribute government approval notifications of deliverables to Operations and/or Engineering personnel to allow prompt invoicing of billable milestones.
  D. Track resubmittals/rejections for trend analysis by senior operations and engineering managers.
  E. Assemble professional grade deliverable packages (hard copy and/or CD) for distribution (delivery and shipment) to contractually required recipients (government and site end-user).  Retain in-house copies per internal protocols.
  F. Track approval status of submitted deliverables and send monthly notices to the government if the review cycle has exceeded 30 days.
  G. Populate and maintain a centralized CDRL log for multiple IDIQ contracts.
  H. Post updated templates and procedures to the Federal SharePoint site for implementation across all projects.
  I. Make daily deliveries to the COE.
2. Interact with government contracting personnel, project managers, and project engineers to resolve any discrepancies within the contract requirements or technical issues with QCS transmissions.
3. Generate Starter Packs for each new task order award or modification containing project specific information to include: signed award, budgetary information, CDRLs, templates, and forms to be used in the management of the project.  Distribute the starter packs to the assigend Project Manager.
4. Prepare RFIs and submit to the government.  Track RFI status until it has been resolved.
5. Collect and review monthly status reports prepared by Project Managers.  Distribute to the government.
6. Assist in project closeout upon contract completion.
7. Provide additional project support as needed to ensure contractual compliance.
8. CPAR document control and compliance (update CPARS spreadsheet, distribute CPARS, update comments and return to the government, maintain electronic database for CPAR documents)
9. Management of the Procore (maintain and process certificates of insurance in Procore)
10. Maintain and process subcontractor documentation, such as release of claims, bonds, insurance, etc

What we look for
Required
1. Must have experience with quality control review, preferably with of government documentation and deliverables. 
2. Excellent written and verbal communication skills
3. Experience in editing written reports
4. Sharp attention to detail
5. Strong initiative and organizational skills
6. Ability to adapt to changing situations and deadlines. 
7. Demonstrated experience and knowledge with Adobe Acrobat and Microsoft Office to include Word, Excel and PowerPoint.  

Preferred
1. A degree is preferred, but may be substituted for related experience. 
2. A minimum of two years of experience with project administration support to federal government agencies is desired.  
3. Experience working with the Contractor Performance Assessment Reporting System (CPAR)
4. Experience working with Procore
5. Experience working with contracts and/or subcontracts management

Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/tomorrowneedsyou.

Division: JCFS (Johnson Controls Federal Systems)

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